Time Management and Time management method

Knowledge management is very important for us.However,we should not ignore Time Management.

1.Time Management defination

Time management is the effective use of time, and lower volatility.

The purpose of time management: decision of what to do; decide what should not do.

Time Management The most important function: through advance planning, as a reminder and guide.

Time management refers to a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing. Initially time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools and techniques.

2. Time Management Method

(1)Enterpise Plan management

What’s your plan? Your company’s success could hinge on how different departments and business functions answer that question, and how well executives synthesize the answers into an overarching business strategy. Unfortunately, few things are more painful than the planning ritual. And with this pain, there’s usually no gain — only confusion and market opportunities lost because your organization can’t react quickly to change.

Performance Management initiatives shouldn’t stop with the establishment of metrics that assess what’s happened in the past. Most important is to use the information to guide your organization toward a more intelligent plan, one that supports key departments and business functions as they try to align efforts.

Getting to this vision requires organizational and technological change. Today, departments typically use spreadsheets to create plans representing their own set of business assumptions and market perspectives. Sales develops a revenue forecast by region based on the current pipeline and next year’s objectives. finance creates an operating plan based on current-year budgets and next-year projections. marketing makes forecasts for new and existing product lines based on research. Manufacturing constructs a demand forecast to drive a supply outlook based on history and future business expectations.

(2)effective time management

• First generation: reminders based on clocks and watches, but with computer implementation possible; can be used to alert a person when a task is to be done.
• Second generation: planning and preparation based on calendar and appointment books; includes setting goals.
• Third generation: planning, prioritizing, controlling (using a personal organizer, other paper-based objects, or computer or PDA-based systems) activities on a daily basis. This approach implies spending some time in clarifying values and priorities.
• Fourth generation: being efficient and proactive using any of the above tools; places goals and roles as the controlling element of the system and favors importance over urgency.

(3)Activity Based Classification

For building the datamarts, we take into account theactors’ activities in an University context. It is necessaryto categorize all actors and then to group them by theiractivities. Activity profiles provide answer related to theproblems to solve.Figure 2 shows the correlation between needs, filters andthe multidimensional bases. Thematic and functional filterings permits the creation of datamarts by taking into account the activities listed below where these activities regroup a set of operations.In order to show the users’ activities, we categorize our 4 types of actors (Students, Directors of study, Teachers,Administrative staff) for a specific component (Language studies). In an overall each type of actors may be also categorized like this : degree, master, phd,director of study, professor, lecturer, teacher-researcher,vacataire, council president, accountant, manager of missions.We indicate the needs, the roles and